Changes to a Premises Licence

Licensing Services

About variations

You can apply to vary a Premises Licence either a Minor Variation or a Full Variation. For small variations that won't affect the licensing objectives you can apply for a Minor Variation. For larger changes that may have an adverse effect on the licensing objectives, including increasing the hours that alcohol will be sold; you'll need to apply for a Full Variation. Only the holder of the Premises may apply to vary the Licence.


Anyone applying for a variation to a Premises Licence must conform to the relevant sections of the Council's Licensing Policy.
 

Small variations to a premises licence, which will not impact adversely on the licensing objectives, can be applied for using a simplified 'minor variations' process.

Minor Variations

The following variations are excluded from the Minor Variation process:

  • extending the licensing hours for the sale or supply of alcohol for consumption on or off the premises between the hours of 11pm and 7am
     
  •  increasing the amount of time on any day during which alcohol may be sold or supplied for consumption on or off the premises.

Only the holder of the premises licence may apply to vary the licence

For the appropriate fee to pay please see the Premises Fees document provided.

What do you need to send us?

  • Completed application form
  • Plan of the premises (only required if the variation includes changes to the internal layout of the premises)
  • The current licence

Processing & timescales

  • You must advertise your application for a period of 10 working days starting on the first working day after the application was made to the licensing authority. You can download a Notice Template for this below. 
     
  • During this period, we will decide to consult with any Responsible Authorities we consider appropriate.
     
  • Following this consultation period (which is 14 days from the day after the application is received), a decision must be made by us within a further 5 working days

How to apply for a full variation

Application:

  • Complete the variation of premises licence application form
  • keep a copy of the completed form for your own records
  • Send the original completed form to the Licensing Team. You can pay over the phone by calling 01494 732063 or via card or cheque in reception
  • a copy of your application must be sent to each of the responsible authorities 

When you apply to vary your premises licence you must provide the following with your completed application form:

Operating schedule

The operating schedule, which forms part of the application form, explains how you propose to operate the business and promote the four licensing objectives. It should take into account the type, size, location and opening hours of the premises.

You should be aware that what you write in your operating schedule will be used to produce conditions that will be attached to your licence. So, you should make sure that the steps you are suggesting are realistic and within your control. If a licence is granted with conditions attached requiring the implementation of such steps, the conditions will be enforceable in law and it will be a criminal offence to fail to comply with them.

Before completing your operating schedule, you are strongly advised to read the Council's Statement of Licensing Policy, which gives clear guidance on our policies and expectations.

Plans of the premises

The plan must be clear and legible in all respects and must show:

  • the boundary of the building, including any external and internal walls and, if different, the perimeter of the premises
  • points of access to and egress i.e. doors
  • location of escape routes from the premises
  • the area within the premises to be used for each licensable activity
  • fixed structures including furniture and temporarily fixed objects, such as seating, which may affect escape routes
  • location and height of any stage or raised area relative to the floor
  • location of any steps, stairs, elevators or lifts
  • location of all toilets
  • location and type of any fire safety and other safety equipment
  • location of a kitchen, if any, on the premises
  • You can use a legend to explain the symbols used on the plan.

Application fee

The fee is based on the non-domestic rateable value of the premises. You must include the correct fee with your application. You can find details of your non-domestic rateable value on the Valuation Office Agency Website.

Notifying responsible authorities

You must submit a full copy of the application and all the accompanying documents to each of the responsible authorities. If you do not do this, your application will be invalid.

Advertising your application

You must advertise your application in the local newspaper and with a site notice(s).

Local newspaper

The newspaper notice must be published in a local newspaper on at least one occasion during the period of ten working days starting on the day after the day on which the application was given. A copy of the newspaper advertisement should be forwarded to this office.

Site notices

You must advertise your application at the premises. This notice must be displayed prominently at or on the premises to which the application relates detailing the application. The poster must be displayed where it can be conveniently read by the public. The poster must be displayed for a minimum of 28 days starting on the day after the day on which the application was given to the licensing authority. It should be equal or larger than A4, of pale blue colour, printed legibly in black ink or typed in black in a font of a size equal to or larger than 16. 

What happens next

We will check that:

  • the application is correctly completed.
  • the responsible authorities have a copy.
  • if has been advertised correctly.