Commenting on Planning Applications
As part of most planning applications, we give a period of 21 days for the occupants of neighbouring properties to comment.
The precise notification procedure varies for different application types, as set out in the criteria.
Wherever possible please comment via PublicAccess where you can track applications and set up your own automated notifications. Please note that the comments function on PublicAccess times out after approximately 30 minutes so if your comments are extensive you would be well advised to type them outside of PublicAccess and copy and paste them into the comments box. There is also a limit of 6000 characters.
You can send in representations by email to firstname.lastname@example.org or by post to Planning, Council Offices, King George V House, King George V Road, Amersham, HP6 5AW. Wherever possible, please include the application number, address and Planning Officers name.
Comments should include your name and postal address. Please note we are unable to consider any anonymous representations. In order that your views can be taken into account when determining the application, please ensure that your written comments are received within 21 days from the date the application is registered as valid. If your comments are received after this deadline you may have missed the opportunity to have your comments taken into consideration. You will receive an acknowledgement letter, but we regret that further correspondence cannot be entered into. Please be aware that we are not able to consider confidential or anonymous letters.
All comments received will form part of a public document which will be available for public inspection, therefore do not supply details you do not want published and please avoid including signatures and telephone numbers. All comments will be scanned onto the application file and be available for public viewing. We will use our best endeavours to ensure that signatures, telephone numbers and personal email addresses will not be published.
What can I say about an application?
Anyone can comment on an application, you don't have to live next door. We will make the decision on planning issues, as set out in the Adopted Development Plan. The following are examples of planning issues:
- The design, layout and appearance of the development and its impact on the surrounding area
- Highway safety considerations
- The effect of the development on neighbouring property e.g. overshadowing, loss of privacy, overbearing appearance
- Impact on trees, conservation areas or listed buildings
The following things are not planning matters and will not be taken into account:
- The identity and character of the applicant or agent
- Any private covenants affecting the site
- Matters dealt with under other legislation such as drainage or construction technique
- Party Wall Act - this is not covered by planning legislation. Advice is available on the Planning Portal - Other permissions you may require and an explanatory booklet is also available to download.
Comments need to be in writing, and please note that any representations containing abusive remarks will be returned to the sender and not taken into account.
As well as notifying neighbours, we also notify the relevant Town or Parish Council about all applications falling within their catchment area. These operate independently from the Council, and you should contact your local Town or Parish Council for more information.
What if the development has already started?
The planning legislation specifically allows for retrospective applications to be submitted. Whilst it is clearly regrettable that works takes place in advance of obtaining planning permission, it is not an offence to do so. The fact that work has started will not alter the way in which we assess the application. If the application is found to be unacceptable then we will consider any necessary further action. See the Planning Enforcement pages for further information.
Processing your information
All representations received in respect of a planning application will be processed in accordance with the The Town and Country Planning (Development Management Procedure) (England) Order 2015.
Your information will be used by the Council in determining an application for planning permission and any representations received are published online on our public register and this includes your name and address. (Your personal email address, signatures and any contact numbers will be redacted from public viewing) but we will hold this information on our planning system.
Your information is stored securely and any information that has not, at some point, been available on PublicAccess is not shared with other services within the Council. However if there is a Planning Appeal then we will share your information with the Planning Inspectorate.
We will process the information given at the time of representation. If your information is not accurate then you can call us on 01895 837210 / 01494 732950 . Alternatively if you use PublicAccess, and register online you will be able to manage this yourself.
For more information on how we process your data, please refer to the Council's Privacy Notice.