Freedom of Information - publication scheme
The Freedom of Information Act ('FOIA') gives a general right of access to all types of recorded information held by Public Authorities.
It sets out exemptions from that right and places a number of obligations on Public Authorities. Any person who makes a request to a Public Authority for information must be informed whether the Public Authority holds that information and, subject to any exemptions, be supplied with that information.
Section 19 of the FOIA requires the Council to produce a. This Publication Scheme has been prepared in accordance with the Information Commissioner's Model Publication Scheme. It is valid until further notice and will be reviewed annually.
We aim to make as much information as possible freely accessible through our website. Accordingly, we have adopted our website as our Publication Scheme. The Guidance Document provides a guide to the information accessible through this website and is available to download below.
The Guidance Document gives examples of the information that is currently made available to the public, where the information is available from and whether or it is free of charge. Please note it is not a definitive list.
The Guidance Document is split into Classes of Information as follows:
Who we are and what we do
- Council Constitution
- Committees - Structure
- Committees - Calendar of Meetings
- Committees - Joint and Informal Groups
- Location, Opening Times
- Council Democratic Structure
- Elected Councillors
- Contact Details on Customer-facing Departments
- Election Results
- Audit Reports
- Terms of Reference of Committees
What we spend and how we spend it
- Financial Statements, Budgets and Variance Reports
- Expenditure over £500
- Capital Programme
- Financial Audit Reports
- Members' Allowances
- Staff Allowances and Expense
- Pay and Grading Structure
- Election Expenses
- Doing Business with the Council - procurement procedures
- Contracts - Value, Being Tendered Awarded
- Auditors' Reports
- Financial Statements for Projects and Events
- Internal Financial Statements
- Funding for Partnership arrangements
What our priorities are and how we are doing
- Annual Reports
- Strategies and Business Plans for Services provided by the Council
- Strategies developed in Partnership with other Authorities
- Economic Development Action Plan
- Forward Plan
- Capital Strategy
- Auditors' Report and Performance and Indicators
- Statistical Information - Housing Planning, Labour Market
- Service Standards
- Asset Management Plan
How we make decisions
- Timetable of Council Meetings
- Agendas, Officers' Reports
- Major Policy Proposals and Decisions
- Facts and Analyses of Facts considered when framing Major Projects
- Public Consultations
Our policies and procedures
- For conducting Council Business
- For delivering our Services
- About the recruitment and employment of Staff
- Customer Service - Complaints, Freedom of Information, FOIA Publication Scheme
- Charging regimes and policies - Local Land Charges, Planning fees
Lists and registers
- Public Registers and Registers held as Public Records
- Asset Register
- Register of Councillors' Financial and other Interests
- Register of Gifts and Hospitality
- Register of Electors
- Highways, Licensing, Planning, Commons, Footpaths
Services provided by the Council
- Regulatory and Licensing
- Services for Local Businesses
- Services for other Organisations
- Services for Members of the Public
- Services for which the Council is entitled to recover a fee
- Information for Visitors to the area
- Media Releases
- Election Information
Access to other information - not listed
In addition where information is held, which is not published under such a scheme, a person may make a written request for specific information to any Public Authority and the Authority must deal with it in accordance with the provisions of the FOIA.
Requests for information, held by this Council, should be sent to the Freedom of Information Officer (see Section 10 - Contact Information for details).
Please state as much detail as possible, about the information that you are requesting, to enable us to locate it. You will receive a response to your request within 20 working days. Where any charges apply you will be informed of these before the information is provided.
Access to your personal information
The Data Protection Act 2018 ('DPA') provides individuals with a right of access to personal information held about them. The right is subject to exemptions that will affect whether information is provided and requests will be dealt with on a 'case by case' basis.
Requests for your own personal information fall under the DPA and not FOIA. Requests for access to your own personal information ('subject access requests') should be sent to the Data Protection Officer (see Section 10 - Contact Information for details).
Access to Environmental Information
Environmental information is usually made available to the public under the Environmental Information Regulations 2004 ('EIR') not the FOIA. However, for practical purposes such information is also included in our Guidance Document and requests for environmental information should also be sent to the Freedom of Information Officer (see Section 10 - Contact Information for details).
Some information is available free; for others a charge may be levied. The charges will vary according to how information is made available which is specified for each Description within this Guidance Document or on our website. Charges will be subject on ongoing review.
Information for which we hold the copyright may be released under access to information legislation such as the FOIA and EIR but this does not automatically mean you have permission to reproduce it. Information releases can be used for private purposes, but must not be used for commercial purposes unless you have advised us you wish to reuse it, have our permission to do so and that the conditions for the reuse are clear and in keeping with our copyright.
Some material available through this Publication Scheme may be the copyright of a third party. Our right to hold and use such material does not extend to others. You must obtain authorisation from the copyright holder(s) concerned if you wish to copy or reproduce such material.
Nothing in this Scheme shall override:
- The Council's discretion to withhold exempt information pursuant to Schedule 12A of the Local Government Act 1972: or
- The requirement to withhold confidential information pursuant to Section 100A(3) of the Local Government Act 1972.
The Council has a set Complaints Procedure and any complaints about this Publication Scheme, the Freedom of Information Act, Data Protection or indeed any service of the Council can be raised under the Complaints Procedure - a copy of which is available in Customer Services at the Council Offices and on our website.
The opportunity to complain to the Council does not limit any right people have to complain to the Information Commissioner (again, either about Freedom of Information or Data Protection) at the following address:
Information Commissioner's Office
Tel: 0303 123 1113 | Fax: 01625 524510 | Web: Information Commissioner's Office [ICO]
FOIA and EIR Requests
Freedom of Information Officer
If you are not satisfied with the outcome of this internal review, you can complain to the Information Commissioner's Office [ICO].
DPA - Subject Access Requests
If you need help, contact firstname.lastname@example.org
If you cannot do this online, you can make a request by post to:
Data Protection Officer
Website: Find out what data we have about you or someone you care for